Public Act 95–542 amended Open Meetings Act [5 ILCS 120] and the Freedom of Information Act [5 ILCS 140], effective 1 January 2010.
The new versions of the Open Meetings Act and the Freedom of Information Act require the “public body” to “designate employees, officers, or members to receive training on compliance with” the Open Meetings Act [5 ILCS 120 / 1.05] and “designate one or more officials or employees to act as its Freedom of Information officer or officers” [5 ILCS 140 / 3.5].
The “public body” refers in this instance to the Board of Library Trustees. On 20 October 2009, the Board of Library Trustees designated the Library Director as the Library’s Chief Open Meetings Act (OMA) Officer and Chief Freedom of Information Act (FOIA) Officer and authorized the Library Director to designate additional employees as needed to serve as such Officers.
FOIA / OMA Officers
George H. Scheetz
Director
Lisa M. Moore
Executive Assistant
Contact Information
, pursuant to Section 4(a) of the Freedom of Information Act [5 ILSC 140]
Organization
The Batavia Public Library District is an autonomous special district / municipal corporation established under the Public Library District Act of 1991 [75 ILCS 16] to “provide local public institutions of general education for citizens of Illinois.”
The Batavia Public Library District was created in June 1975. (Batavia Public Library was created as a township library in April 1881; the first Board of Library Trustees was elected in April 1882.)
The Library is governed by the Board of Library Trustees of the Batavia Public Library District, comprised of seven residents of the Library District. The trustees are elected at large at the Consolidated Election (in odd-numbered years) for staggered terms of four years.
The Board of Library Trustees establishes policy for the Library and appoints the Library Director, who serves as the Library’s chief executive officer.
Statement of Mission
The mission of the Batavia Public Library is to provide and ensure access to materials and services to meet the lifelong learning needs of residents and organizations, as well as to create a welcoming place to gather, exchange ideas, and participate in cultural events.
Functional Diagram
Total Amount of Operating Budget for 2009–10
$3,131,929
Offices
Batavia Public Library
10 S. Batavia Ave.
Batavia, IL 60510-2793
Approximate Number of Full- and Part-Time Employees (July 2009)
68 employees (40.07 FTE)
Public Body
Board of Library Trustees of the Batavia Public Library District
Names and Contact Information
Identification and membership of any board, commission, committee, or council which operates in an advisory capacity relative to the operation of the public body, or which exercises control over its policies or procedures, or to which the public body is required to report and be answerable for its operations: None
pursuant to Section 3(c) of the Freedom of Information Act [5 ILCS 140]
“Requests for inspection or copies shall be made in writing and directed to the public body. Written requests may be submitted to a public body via personal delivery, mail, telefax, or other means available to the public body. A public body may honor oral requests for inspection or copying. A public body may not require that a request be submitted on a standard form or require the requester to specify the purpose for a request, except to determine whether the records are requested for a commercial purpose or whether to grant a request for a fee waiver. All requests for inspection and copying received by a public body shall immediately be forwarded to its Freedom of Information officer or designee.”
, pursuant to Section 6 of the Freedom of Information Act [5 ILCS 140]
Fees for copies of public records shall be imposed by the Library according to the following standard scale of fees. However, in calculating its actual cost for reproducing a public record or for the use of the equipment of the Library to reproduce a public record, the Library shall not include the cost of any search for and review of the public record or other personnel costs associated with reproducing the public record.
Requests for commercial purposes or requests in the public interest may be handled in a different manner than described herein, pursuant to the Freedom of Information Act.
When a person requests a copy of a public record maintained in an electronic format, the Library shall furnish it in the electronic format specified by the requester, if feasible.
If it is not feasible to furnish a public record in the specified electronic format, then the Library shall furnish it in the format in which it is maintained by the public body, or in paper format at the option of the requester.
If a public record is furnished in electronic format, then the following schedule of charges shall apply:
· Attachment to e-mail = Free of charge
· A different recording medium (CD-R, diskette, etc.) = The Library shall charge its actual cost for
purchasing the recording medium.
· If a public record is furnished in paper format, then the following schedule of charges shall apply:
· Pages 1–50 (black-and-white), defined as one side of a sheet of letter- or legal-sized paper = Free of
charge
· Pages 50+ (black-and-white), defined as one side of a sheet of letter- or legal-sized paper = 10¢ per
page
· Pages 1+ (black-and-white), other sizes of paper = The Library shall charge its actual cost for reproducing
the public record.
· Pages 1+ (color), any size paper = The Library shall charge its actual cost for reproducing the public
record. If the requester wishes the Library to certify a public record, then the following schedule of
charges shall apply: Certifying a public record = $1.00